5 Great Reasons to Start Using Workflows Today!

Have you ever dreamed of a working environment where business processes are fully automated and all you have to do is wait for your turn to act?

Forget about everything you knew about business process management and get ready to experience a brand new workflow - centered business era.  Let the automation transform your business and take full control of the process execution. All you have to do is say “Hello” to Workflows and let them do the rest.

As technology has to offer more and more methods and possibilities to help you change and adjust to the continuously changing industry, it becomes more and more difficult to decide whether a radical modification to an already adapted system may fit your business or not. This is the reason you should let the facts speak for themselves.

If you have decided to take the next step in order to achieve your business' evolution, Workflows are the key to:

1. Automate processes

The 1st step to accelerate your business with Workflows is to automate as many processes as you can. Garrett Mehrgut, CEO of Directive Consulting and John Furneaux, CEO at Hive, use workflows as a mean to automate the hiring process. The process automation can take several forms. Garret Mehrgut uses workflows to divide the process into steps linked with specific actions while John Furneaux uses them to automatically assign tasks to team members. “Now it’s easier than ever to get our new employees up to speed right away.”, John Furneaux pointed out.

2.  Save resources 

Resource management is sometimes more complicated than it seems. Workflows can help you identify ways to use your resources more effectively and get better results. Kyla Sandwidth, Legal Operations & Management Consultant at De Novo Inc. who has been implementing workflows for over 15 years, notes how helpful using this method was to her company's resource management. “Developing and implementing workflows allows you to identify wasted resources (people, time, energy, supplies) and streamline for better results”. Better delegation and succession planning leads to better time management which finally allows you to focus on big picture tasks instead in floundering in details. Working with workflows doesn't require the incumbent to reinvent the wheel. Along with time management benefits, Daniela Arango, PR at Doitwiser.com has also admitted the contribution of Workflows at process execution: “It also helps keep a sequential order, making sure all checkpoints are well-developed before passing a task to another team member that’ s waiting for someone to finish their assignment to continue the work.” 

3. Improve productivity

Rohan Vyas, Owner of Ronnie Web Solutions, describes how workflows have changed the way he works and collaborates with others. “After growing to 25 employees, we decided to define a workflow. We finally came to a situation where we had to assign a role based, top to bottom structure in the company. We also defined a standard structure about what kind of website project we will take on, and how we will execute them, and in what timeline.” The new structure reduced the working hours, improved productivity by keeping out distractions and helped at long term especially in reducing the communication gap between the different departments. Rohan strongly believes than the rise of revenue over work is due to the adaption of the new bpm method to the daily routine. 

4. Simplify team management 

Amy Medeiros, Marketing Manager at BroadbandSearch improved team collaboration using Workflows. “We were all working simultaneously as a team, but had a hard time knowing where each department was within a project.” Jane Dizon, Digital Marketing Specialist at FREE advertising has also analyzed the importance of having a full image of the progress. “With the help of a workflow, team leaders or managers know exactly what’s happening and what’s the status of a specific project.” Work process gets transparent as you are able to monitor which department has accountability of each part, and which department or process stage needs modifications to be more productive.

5.Predict project completion times

Antonio Carlos Soares, CEO and co-Founder of Runrun.it suggests another use of workflows, as they help him predict project completion times. “Based on calculations of similar tasks in the workflow, we can judge approximately when a project will be completed. This allows project managers to take the “guesstimate” out of judging when certain parts of a project will be completed. Now he/she can use previous, similar, timed workflows and offer proof and ease of mind on completion dates for investors, customers, and leaders.”

 

Don't wait any longer! Industry professionals made the best out of workflows and changed their business process management radically!

Will you make it work, too?

Last modified onTuesday, 31 January 2017 11:55
  • Category BPM
  • Read 1863 times
Christina Economidou

Christina Economidou